1. OPENING. The meeting was called to order at 1:00 PM by the President, Bob Reed. There were 6 members present and no guests.
2. MINUTES: Minutes of the meeting of August 16 were read and accepted.
3. TREASURER'S REPORT: Our balance forward is $850.27. Deposits of $40 were made for a current balance of $890.27.
4. COMMITTEE REPORTS:
A. NOMINATION: The next election of officers will be in February, 2010. Currently, the position of Secretary is vacant. The position of secretary needs to be filled by May, 2009 so that person can head up the nomination committee.
B. MEMBERSHIP: Mike Surwill has been reviewing our member lists to ensure accuracy of information and to prepare for dues notices. Dues are payable annually on January 1. Currently there is a slate of 85 members with 38 active members. He will continue to assess all records and prepare to send email notification for 2009 dues. A postcard will be sent for all members who don't have an email address.
C. FINANCE: No report.
D. CONVENTION: No report.
E. WEBSITE REPORT: We will check with our webmaster on the number of visits to our site and develop a plan to list DSCC with general search engines. Mike Surwill noted that he found three active websites when searching for Deep South Chip Collector Club. We will look into this and contact any sites to make sure that our correct information is posted.
5. OLD BUSINESS: No report.
6. NEW BUSINESS:
- Keith Galle made a suggestion to align ourselves with a local coin club and/or try to find ways to increase attendance at our quarterly meetings and to increase membership in general. We discussed the possibility of having only two meetings a year. We also discussed making the annual (February) meeting a luncheon meeting and we will follow up on this with Island View. Everett Sorrells brought up the original meeting format with trading first and then the business meeting. The preference is to continue the business portion at the beginning to encourage member participation on all club activities.
- The 2009 meeting dates are confirmed and posted on the website - 2/21, 5/16, 8/8 & 11/7. All dates have been confirmed with The Island View.
- Alternate sites for meeting were discussed. Mike Surwill noted that the Palace doesn't have meeting facilities; the Imperial is fully booked; the Isle is on a case by case basis and he will contact the Grand for information.
- Don Philips asked for Grand Biloxi Gift Cards earlier in the year and Mike Surwill is still trying to find these for him.
- Articles of interest can be sent to the Webmaster. We will check with Laurie Sussan at Gaming South for permission to reprint articles on our website. Remember that the website takes the place of the newsletter.
7. DOOR PRIZES: Everyone present received a prize with several left over for the next meeting. Thanks to Clinton Boyle for handling this.
8. 50/50 DRAWING: None this time. A suggestion was made to sell the tickets at $1 or $2 each to increase participation by members at each meeting since this is the only income the club receives other than membership dues.
9. ANNOUNCEMENTS: None.
10. ADJOURNMENT: There being no further business, the meeting was adjourned at 2:15 pm followed by a trading session.
